CenturyLink/Quantum Fiber - Public Utility Easement & Fiber Installation
Thursday-07-11-2024- @ 23:56
All properties have public utility easements. In Herons Glen the bulk of the existing public utility easements are in the front section of each property. The public utility easements contain lines and utility boxes and equipment that provide utility services what include electric (LCEC), water (LCU), sewer (FGUA) and telecommunications (CenturyLink). Each of the companies have access to the public utility easements for service, repair and even replacement of lines. The HOA has no control of their access to each of the property easements.

Centurylink is upgrading their lines to Fiber Optics. To do this they have a contractor IVYSMITH installing the Fiber Optics. This is not isolated to Herons Glen; it is work that is being done throughout Lee County and many other areas.

The installation does not affect the bulk cable/internet contract with Blue Stream who will continue to be the service provider for the community.

The contractor IVY SMITH we understand does restore the areas they have dug up or damaged and they are addressing any questions or issues reported to them by the individual residents. If you have questions about the installation, want to report repair work needed or any concerns please go to installer's website https://ivysmith.com/contact/customer-service/ https://ivysmith.com/contact/customer-service/ or contact their customer service at Florida- IVY SMITH- Customer Service Number:1-855-269-3982

• Customer Service Email: CustomerCare@IvySmith.com

Their site refers to ATT, but they are also contracted by CenturyLink/Quantum Fiber- https://www.quantumfiber.com/fiber-construction.html
Community Standards
Thursday-07-11-2024- @ 23:55
The Heron Newspaper
Thursday-07-11-2024- @ 23:54
Click on the photo below for the July edition of the “The Heron” newspaper.

http://hggcc.com/hghoa/pdfs/newspaper/july.pdf

Past issues: http://hggcc.com/hghoa/files/newspaper.htm

Hard copies of the newspaper are available in the following locations:

• HOA Office (table outside)
• HGRD Office
• Pro Shop
• Library – Card Room B
• Fitness Center
Herons Glen HOA Volunteers
Thursday-07-11-2024- @ 23:52
Volunteers are an important part of the success of the Community. Full-time and part-time residents can volunteer. All committee member terms are for one year beginning October 1 and ends on September 30th.

Activities Committee
This committee plans special events for the Herons Glen Community. The committee does not plan any of the HGRD Amenities activities. An example of some events- Paper Shredding, Christmas decorations for Herons Glen entrance (only), educational activity events and new resident welcoming sub-committee.

Architectural Review Committee (ARC)
The ARC meets on the 2nd and 4th Tuesday of the month. This committee is responsible for reviewing resident applications for any type of exterior changes to a home such as painting, lanai extensions or adding a pool. They also monitor the compliance with the Design and Development Guidelines. No meetings in August. Members need to be able to commit more time in addition to meeting attendance.

Communications Committee
This committee is charged with keeping up with all the latest HOA information, improvements in communications to residents, HOA News Bulletin, Community Channel and The Herons Newspaper and editorial staff volunteers and the newspaper delivery team operates under this umbrella.

Compliance Committee
This committee only meets monthly as needed. If a violation of the deed restrictions reaches a stage where further action and review are necessary, this committee provides the board with results of the review and a recommendation.

Finance Committee
The Finance Committee meets on the 4th Thursday of the month. They review the monthly HOA financials for the fees and expenses. The committee reviews and recommends the bids for contract services and assists in the preparation of the annual budget. No meetings in August.

Grievance Committee
This committee only meets when necessary. This committee reviews and investigates conduct complaints resulting from non-compliance of the Covenants and makes recommendations to the board. If formal charges are approved a letter of compliant will be written and submitted to the Board of Directors.

Grounds Committee
The Grounds Committee meets on the 2nd Thursday of the month. They review the resident applications for removal and replacement of landscaping. They also monitor the compliance of the Community-Wide Standards. No meetings in August. Members need to be able to commit more time in addition to meeting attendance.

Legal Advisory & Bylaws Committee
This committee only meets when requested by the board. The committee assists with publication of the rules and regulations, bylaws, declaration and matters the board may want researched.

Security, Safety and Emergency Preparedness Committee (SSEP)
The committee organizes seasonal programs and seminars concerning community safety and security issues. and oversees the Cert Team subcommittee. This committee meets on the 4th Friday of the month during season.

If you are interested in serving on an HOA Committee, please complete a volunteer form.

Click: Volunteer Form

Forms are also available at the HOA Office.
President’s Report July 2024
Thursday-07-11-2024- @ 23:49
As I mentioned last month, Joyce Gillespie and her staff, as well as the HOA Finance Committee, chaired by our Treasurer Edd Huetteman, have prepared the proposed budget for next year. All of the necessary bids have been received and the proposed budget for 2024-2025 commencing on October 1, 2024, will have a quarterly assessment of $702.50 which represents a 4.23% annual increase. As with any budget, there were some surprises, both pleasant and unpleasant! One of the increases we received, over which we have no control, was from our electric company (LCEC) who substantially increased both the lease rate for the common area lights themselves as well as the electricity to operate them. The proposed budget will be sent to the members shortly and will be ratified by the board in September. Another issue coming before your Board this month is a new Golf Cart Policy. The HOA will require all golf carts and/or LSVs that use our streets to provide proof of insurance as well as verification of the rules and regulations for operating those vehicles. Insurance can typically be obtained either as a rider to an existing policy or as a separate policy on the vehicle.

As many of you may know Florida passed significant revisions to the statutes governing HOAs. There have also been changes to generally accepted practices of HOAs. The changes will require the online posting and maintenance of many of our documents to a secure membership site, as well as other requirements.

Rick Romine,
HOA President
HOA Board and Committee Meetings:
Thursday-07-04-2024- @ 15:18
• HOA Architectural Review Committee (ARC), Tuesday, July 9, 2024, at 9:00am
• HOA Board Meeting, Wednesday, July 10, 2024, at 5:00pm
• HOA Grounds Committee, Thursday, July 11, 2024, at 1:00pm
• HOA Communications Committee, July 17, 2024, at 1:00pm
• HOA Architectural Review Committee (ARC), Tuesday, July 23, 2024, at 9:00am
• HOA Finance Committee, Thursday, July 25, 2024, at 1:30pm

If you are planning to attend any of the published meetings please contact the HOA Office at hoaoffice@heronsglenhoa.org for registration information to attend via Zoom.
Herons Glen HOA Quarterly Assessments
Thursday-07-04-2024- @ 15:18
Payments must be received by July 15 to avoid late fees and interest.
Accounts not paid by July 15th will have a late fee and interest applied to the balance. All fees applied will be due and require payment of the full amount.

Paying Your Herons Glen HOA Assessment Fees
Residents who are not on Automatic Payments should consider signing up for auto pay or set up bill pay through your bank. This is the most secure way to make assessment payments.

Remember that bill pay through your bank takes extra time to arrive so please set the payment date early to avoid late fees.

Paying by mail can also take extra time for delivery but still must arrive by July 15th so please mail early to avoid the late and interest fees.

If you receive electronic statements through email and do not find that you received a statement prior to July 1st you are still responsible to pay the assessment fee on time. Check your spam and if still not there then send an email to bookkeeping@mbcopa.com. You will need to include your name, address and account number in the email.

To check your HOA Account online please use the link below:

https://mbc.cincwebaxis.com/5805

This link is also on the HOA webpage www.heronsglenhoa.org

Please note the Herons Glen HOA quarterly assessment fees are separate from the HGRD fees and must be paid directly to the Herons Glen HOA.
Architectural Review Committee
Thursday-07-04-2024- @ 15:16
Report to the HOA Board July 2, 2024

The ARC received 25 applications for the month of June.

Committee members discussed updating specifications for Hurricane protection products.

The next scheduled meeting is July 9, 2024, at 9:00 am in the HOA Conference Room/Zoom.

Respectfully Submitted,
Andrew Cohen, Chair

ARC Application submission deadlines and meetings:

• The deadline for the July 9, 2024, meeting has passed.

• For application review at the July 23, 2024, ARC meeting, applications and support documents must be submitted by Tuesday, July 16, 2024, to the HOA Office.

• The ARC Committee does not meet in August.

Reminder:
The application and support documents must be submitted by the homeowner (not the contractor) to the HOA Office.

• Owners are not permitted to allow work to be started on their project until the ARC has reviewed and approved the application.
• Any work requiring a county permit must have the permit posted on the job site.
• Contractors are not permitted to post a sign on the property.
• By submitting the application, you are providing the ARC members permission to enter onto your property to gather any additional site information if needed.
Hurricane Preparedness Presentation
Thursday-07-04-2024- @ 15:15
The Herons Glen SSEP CERT Team is hosting a Hurricane Preparedness Presentation on Monday, July 29, 2024, from 1:00pm – 3:00pm in Card Room C.

Guest Speakers:
Christi Fulton, North Fort Myers Fire Department
Officer Mike Sherman, Lee County Sheriff’s Department

Please join us for important information to help keep you and your family safe in the event that our area is threatened by a hurricane.
HOA Board and Committee Meetings:
Thursday-06-27-2024- @ 07:40
• HOA Board Workshop Meeting, Tuesday, July 2, 2024, at 1:00pm
• HOA Architectural Review Committee (ARC), Tuesday, July 9, 2024, at 9:00am
• HOA Board Meeting, Wednesday, July 10, 2024, at 5:00pm
• HOA Grounds Committee, Thursday, July 11, 2024, at 1:00pm
• HOA Communications Committee, July 17, 2024, at 1:00pm
• HOA Architectural Review Committee (ARC), Tuesday, July 23, 2024, at 9:00am
• HOA Finance Committee, Thursday, July 25, 2024, at 1:30pm

If you are planning to attend any of the published meetings please contact the HOA Office at hoaoffice@heronsglenhoa.org for registration information to attend via Zoom.
Reminders
Thursday-06-27-2024- @ 07:39
• The Herons Glen HOA office will be closed on Thursday, July 4, 2024 in observance of The Fourth of July. The office will re-open on Friday, July 5, 2024 at 9:00am. Have a safe and happy holiday!
Home Front Heroes
Wednesday-06-19-2024- @ 22:10
The Herons Glen Activities Committee and the Security Safety Emergency Preparedness Committee (SSEP) will hold a combined fund raiser for Lee County Sheriff’s Office “Home Front Heroes”.

Monday July 1st in front of the Herons Glen Ballroom
10:00 am - 2:00 pm

The LCSO will be bringing their Ice Cream Truck and serving FREE ICE CREAM. Their Virtual Reality Trailer will also be there. The Virtual Reality Trailer is a shoot, no shoot scenario, meaning that you play the part of the law enforcement officer.

The Activities Committee and The SSEP will be selling hotdogs, hamburgers, and bottled water. All proceeds will be donated to LCSO “HOME FRONT HEROES.”

Come out and support the Lee County Sheriff’s Office and HOME FRONT HEROES!
HGRD Community Lot Irrigation System
Wednesday-06-19-2024- @ 22:08
The irrigation system (CLIS) for residential lots and common areas is owned and managed by the Herons Glen Recreation District (HGRD). The HGRD charges residents for the CLIS system in the HGRD quarterly assessments.

The HGRD no longer has an internal CLIS Irrigation Department for residents to contact. In July 2023, the HGRD contracted Mainscapes for the day-to-day operations, repair, and maintenance of the Irrigation System. The company has provided a customer service request process for residents to use.

For CLIS irrigation service requests please click on the link below:
www.mainscape.com/customercare/

By email CustomerService@Mainscape.com or by calling (800) 481-0096.

For best practices to manage the service requests and due to a high volume of requests it is necessary that you use one of the methods above to register your request. Mainscapes will respond to each request in the order they receive it.

For more information, please click on the link below:
HGRD Irrigation Contractor & HGRD Irrigation Policy
Landscaping changes require approval
Wednesday-06-19-2024- @ 22:06
Grounds application submission deadline and meeting:

July Meeting

• The next Grounds Meeting will be held on July 11, 2024, at 1:00 pm in the HOA Conference Room/and via Zoom.
• For application review at this meeting, Residents must submit the Grounds Approval Request form and support documents no later than July 3, 2024, to the HOA Office.

Click on the links below to review or download the community standards for landscaping and related items

Community Wide Landscape Standards & related items

Grounds Approval Request Form (pdf download)

Grounds Approval Request Form (fillable online)
Grounds Committee
Wednesday-06-19-2024- @ 22:04
Report to the HOA Board June 2, 2024

The Grounds Committee Meeting was called to order at 1 pm on May 9, 2024.The committee reviewed 11 resident requests and 1 was put on holding pending further information. There were no yard waste violations reported.

Respectfully submitted,
Mary Wright
HOA Grounds Committee Liaison and Co-Chairman

The June 13th meeting will be reported on at the July 2, 2024, Board Workshop.
Herons Glen SSEP Committee June Safety Tip 2024
Wednesday-06-12-2024- @ 12:57
Summer Safety

Stay Hydrated
Dehydration is another safety concern during the summer months. Be sure to drink enough liquids throughout the day, as our bodies can lose a lot of water through perspiration when it gets hot out.

Protect Your Skin
Use sunscreen 30 minutes before going out. Reapply sunscreen every two hours or after swimming or sweating. Limit sun exposure during the peak intensity hours – between 10 a.m. and 4 p.m. Stay in the shade whenever possible.

Water Safety
Remember to always have adult supervision for children. Whether they’re in the pool or playing in the sand at the seashore, having someone who can help them — should an emergency arise — is essential.

Eye Safety
The sun’s ultraviolet (UV) light can harm the eyes. Wear sunglasses year-round whenever you are out in the sun.
Sun damage to the eyes can occur any time of year. Choose shades that block 99 to 100 percent of both UVA and UVB light.

Regards,
Craig J Woolley
Chair of the SSEP
Communications Committee
Wednesday-06-12-2024- @ 12:56
Report to the HOA Board June 4, 2024

The final and approved version of the article, “Understanding the HGHOA Architectural Review and Grounds Committees” was published in the May issue of the HG Newspaper.

The group provided comments for a revised draft article addressing what property projects need ARC or Grounds Committee approval so that residents have a “list” they can refer to. Changes will be reviewed at the next meeting and when appropriate will be sent to the ARC and Grounds Committee for comments.

Joyce noted that the Proxy Form revisions from the Committee are on a list of items for our attorney to review. She also mentioned that changes to our website may be mandated by Florida changes to HOA requirements.

A newspaper article about hurricane preparation, both for residents leaving HG and those staying, was approved by Craig Woolley of SSEP and will be published in the June issue of the newspaper.

Mike will take the lead on determining if changes are needed from the HOA or the HGRD on the Org Structures document so they can be sent to each Board for approval if needed.

At a future meeting, the Committee will explore use of Community TV Channels 901 and 902 for sharing information with residents.

Linda will compile a list of topics that our committee may be interested in addressing with articles in the HG Newspaper and Bulletin. The Committee will create articles as needed and work with the appropriate Committees to determine optimal timing.

The next meeting will be held on Wednesday, June 19, 2024, at 1:00 pm in the HOA Conference Room.

Respectfully submitted,
Linda Lynch
The Heron monthly newspaper
Wednesday-06-12-2024- @ 12:55
A reminder that door to door delivery service for The Heron monthly newspaper will stop for the foreseeable future. The newspaper staff is sorry for this unfortunate but necessary inconvenience. Until further notice, the newspaper will be available for pick up at the following locations (and electronically on the HOA website):

• HOA Office (on outside table)
• HGRD Office
• Pro Shop
• Library (Card Room B)
• Fitness Center

Click here for the June Edition or stop by one of the locations listed above.
President’s Report June 2024
Wednesday-06-12-2024- @ 12:54
June is typically a quiet time at the Glen and in southwest Florida in general. However, it is a busy time for our HOA office staff, the finance committee and your board as we work together to prepare and present the proposed 2024-2025 HOA budget which covers our expenditures from October 1st of this year through September 30, 2025. The proposed budget will be sent to the owners next month and approved in September.

Work continues on the installation of additional fiber optic cables in the front of our homes; the HOA office has published periodic updates as this project progresses.

Rick Romine,
HOA President
The Origins of Flag Day
Wednesday-06-12-2024- @ 12:54
Flag Day - the anniversary of the Flag Resolution of 1777 - was officially established by the Proclamation of President Woodrow Wilson on May 30th, 1916. While Flag Day was celebrated in various communities for years after Wilson's proclamation, it was not until August 3rd, 1949, that President Truman signed an Act of Congress designating June 14th of each year as National Flag Day.

History of Flag Day
http://www.usflag.org/history/flagday.html

Do you know the rules for displaying flags and installing flag poles?
Flagpoles, Flag and Banner Guidelines
Securing the Garage Door
Wednesday-06-05-2024- @ 06:20
In April, the Herons Glen Security Roving Patrol reported 79 garage doors left open between the hours of 11:30 pm and 3:00 am.

Is it a violation of the Declaration of Covenants to leave the garage door open all day? The answer is yes.

The Declaration of Covenants, Conditions and Restrictions of Herons Glen Homeowners Association Article XIII, Section 2… requires that garage doors and/or roll down screens shall remain closed at all times except during ingress, egress, occupancy of the garage or during lot maintenance by the homeowner.

An unattended open garage is unattractive, very inviting to bugs, wildlife, snakes, and rats, and it provides easy access for criminals.

Do not leave your garage door open without the garage screen rolled down and remember to close and secure your garage door at night.

Click here for the Covenants, Conditions and Restrictions of Herons Glen
(If you are not able to open the links when you click on them, please try holding down the control button on your keyboard and while holding down the button, move your mouse pointer over the link and click on it.)

Solution for owners that want to leave the garage door open during the day-

Consider installing a roll down garage screen. Roll down screens allow for air flow, a little security and will help keep out the bugs, rats, snakes, alligators, and other curious critters.

Permitted type of garage roll down screens:

Solution for owners that want to leave their garage door open

Consider installing a roll down garage screen. Using a roll down screen allows you to leave the garage door open, complies with the covenants and standards. Other benefits to using a roll down screen is allowing air flow in the garage, a little security and will help keep out the bugs, rats, snakes, alligators, and other curious critters that like open garages.

Permitted type of garage roll down screens:

• Garage screens must be roll-up. Screen material must be an ARC approved TW80 series mesh or materials consistent with the TW80 series that provide similar opacity and thickness. Screen transparency should allow ventilation without providing the ability to see contents inside of garage while the screen is in the down position. Framing and mesh screen colors must be white, gray (light or medium), tan or beige. Slider panels or panels with access doors are not permitted.

Before installing, please fill out an ARC application and get your approval first.
Herons Glen HOA 4th Quarter Assessment fees are due July 1, 2024
Wednesday-06-05-2024- @ 05:37
Payments must be received by July 15 to avoid late fees and interest.
Accounts not paid by July 15th will have a late fee and interest applied to the balance. All fees applied will be due and require payment of the full amount.

Paying Your Herons Glen HOA Assessment Fees
Residents who are not on Automatic Payments should consider signing up for auto pay or set up bill pay through your bank. This is the most secure way to make assessment payments.

Remember that bill pay through your bank takes extra time to arrive so please set the payment date early to avoid late fees.

Paying by mail can also take extra time for delivery but still must arrive by July 15th so please mail early to avoid the late and interest fees.

If you receive electronic statements through email and do not find that you received a statement prior to July 1st you are still responsible to pay the assessment fee on time. Check your spam and if still not there then send an email to bookkeeping@mbcopa.com You will need to include your name, address and account number in the email.

To access your HOA Account online please use the link below:

https://mbc.cincwebaxis.com/5805

This link is also on the HOA webpage www.heronsglenhoa.org
Architectural Review Committee
Wednesday-06-05-2024- @ 05:35
Report to the HOA Board June 4, 2024

The ARC received 57 applications for the month of May.

Board liaison Paul Lowe encouraged the current committee members to complete the new volunteer forms to continue our great team. Additionally, he suggested recruiting additional members.

Committee members discussed their summer schedules so we can supplement any voids for ARC Reviews.

The next scheduled meeting is June 11, 2024, at 9:00 am in the HOA Conference Room/Zoom.

Respectfully Submitted, Andrew Cohen, Chair

ARC Application submission deadlines and meetings:

• The deadline for the June 11, 2024, meeting has passed.

• For application review at the June 25, 2024, ARC meeting, applications and support documents must be submitted by Tuesday, June 18, 2024, to the HOA Office.

Reminder:

The application and support documents must be submitted by the homeowner (not the contractor) to the HOA Office.

• Owners are not permitted to allow work to be started on their project until the ARC has reviewed and approved the application.

• Any work requiring a county permit must have the permit posted on the job site.

• Contractors are not permitted to post a sign on the property.

• By submitting the application, you are providing the ARC members permission to enter onto your property to gather any additional site information if needed.

HOA Board and Committee Meetings:
Tuesday-05-28-2024- @ 21:52
• HOA Board Workshop, Tuesday, June 4, 2024 at 1:00pm
• HOA Architectural Review Committee (ARC), Tuesday, June 11, 2024, at 9:00am
• HOA Board Meeting, Wednesday, June 12, 2024, at 5:00pm
• HOA Grounds Committee, Thursday, June 13, 2024, at 1:00pm
• HOA Communications Committee, Wednesday, June 19, 2024, at 1:00pm
• HOA Architectural Review Committee (ARC), Tuesday, June 25, 2024, at 9:00am
• HOA Finance Committee, Thursday, June 27, 2024, at 1:30pm

If you are planning to attend any of the published meetings please contact the HOA Office at hoaoffice@heronsglenhoa.org for registration information to attend via Zoom.
Herons Glen HOA Text Messaging
Tuesday-05-28-2024- @ 21:51
The Herons Glen HOA has a new text messaging program replacing the previous emergency notice program referenced as HGGEMS.

The text messaging system primary use is to notify residents and employees of emergency situations that may arise in Herons Glen. The HOA may also send text messages on occasion for important notices of events, meetings, and community updates.

If you would like to opt-in to receive text messages from the Herons Glen HOA, please click on the link below and complete the form. This program is available only for cellphones that can receive text messages.

https://heronsglenhoa.wufoo.com/forms/s1g47j5o0vpju10/

Please note some cell phone providers or cell phone numbers with an area code outside of the US may require a direct opt in from the cell phone. We still need the form above completed before we can attempt to add the number to the service. If the number does not upload into the service, we will send you an email with instructions to opt in directly.

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