The Nominating Committee is now accepting nominations for two (2) Board seats for the January 2024 to December 2026 term. Any resident interested in running for the Board should submit his/her resume to the HOA Office no later than October 3, 2023. If you need additional information, please contact one of the following Nominating Committee Members:

Russell Long, Chair: 651-470-0769
Joann Brosnan: 239-567-0797
Mary Koenig: 239-989-3052
Judy Philpot: 931-446-2072
Gary Swisher: 614-402-8632

“Meet the Candidates Night” – In the ballroom – October 23, 2023, from 5:00 to 7:00 pm

HOA Annual Meeting – Election Results – In the ballroom – December 13, 2023, from 4:30 to 7:00 pm

The first quarterly assessment is due on October 1st. Payments received after October 15th will have a late fee, and interest applied.

Automatic Withdrawal (ACH):
If you are on Automatic Withdrawal (ACH) the amount of $674.00 will be deducted from your account each quarter beginning October 1.
Preserve Villas- If you have Automatic Withdrawal (ACH) the amount of $960.86 will be deducted from your account each quarter beginning October 1.

IMPORTANT Reminder: For bill pay through your bank and checks please update the dollar amount you pay to the new fees.

Residents who are not on Automatic Payments should consider signing up for auto pay or set up bill pay through your bank. This is the most secure way to make assessment payments.
Remember that bill pay through your bank takes extra time to arrive so please set the payment date early to avoid late fees.

Payment of the quarterly assessment is due no later than 15th. If you receive electronic statements through email and or by regular US Mail and do not find that you received a statement prior to Oct 1st you are still responsible to pay the assessment fee on time.

If you prefer to pay the Herons Glen HOA assessment by check and in person, please make checks payable to the Herons Glen HOA and drop off to the HOA Office located at the Clubhouse. A secure drop box is located next to the office door.

Herons Glen HOA Quarterly Assessment Statements

Owners signed up for Automatic Payments (ACH)- will not receive a statement.

For all other owners, the statements are sent to your mailing address on file with the Herons Glen HOA’s accounting firm or sent to the email you have designated.

• If you do not receive your statement prior to October 1st please contact the Herons Glen HOA’s accounting firm, Myers, Brettholtz & Company bookkeeping dept by email
bookkeeping@mbcopa.com or call 239-939-5775.

To access your HOA Account online please use the link below:
https://mbc.cincwebaxis.com/5805

This link is also on the HOA webpage www.heronsglenhoa.org.

At the Herons Glen HOA Special Board Meeting held on September 5, the Board approved the Herons Glen HOA 2023/2024 Operating Budget.

Beginning with the new fiscal year October 1, 2023, the quarterly assessments for the Herons Glen HOA will be:

Herons Glen HOA
The quarterly assessment is $674.00. The assessments are due on October 1, January 1, April 1, and July 1. Payments received after the 15th of the month will be charged a late fee plus interest.

Preserve Villa Assessments
$674.00 Quarterly HOA Assessment, $286.86 Quarterly Preserve Villas. The quarterly assessment total for the Preserve Villas is $960.86. The assessments are due on October 1, January 1, April 1, and July 1. Payments received after the 15th of the month will be charged a late fee plus interest.

For a copy of the approved budget please click on the following link:

Approved Herons Glen HOA Operating Budget for 2023/2024

Please note the Herons Glen HOA assessments are due by the 15th and are separate from the Herons Glen Recreation District Fees and Sub HOA fees for Fairways, Meadows, and Solana.

• HOA Board Workshop Meeting, Tuesday, September 5, 2023 at 1:00pm - In Activities Room "A"
• HOA Budget Meeting, Tuesday, September 5, 2023 immediately following the HOA Workshop - In Activities Room "A"
• HOA Architectural Review Committee (ARC), Tuesday, September 12, 2023 at 10:00 am - In the Ballroom
• HOA Board Meeting, Wednesday, September 13, 2023 at 5:00pm - In the Ballroom
• HOA Grounds Committee, Thursday, September 14, 2023 at 1:00pm - In the Ballroom
• HOA Communications Committee, Wednesday, September 20, 2023 at 1:00pm - In the Ballroom
• HOA SSEP Committee, Friday, September 22, 2023 at 8:30am - In Activities Room "B"
• HOA Architectural Review Committee (ARC), Tuesday, September 26, 2023 at 10:00 am - In the Ballroom
• HOA Finance Committee, Thursday, September 28, 2023 at 1:30 pm - In the Ballroom

If you are planning to attend any of the published meetings by zoom, please contact the HOA Office at hoaoffice@heronsglenhoa.org for registration information to attend via Zoom. The hour prior to meetings our staff is busy setting up the meeting and necessary communications for the board and committees. We may not see your request during this time. Please contact us at least one hour before the meeting begins.

Volunteers needed to serve for the next HOA Committee terms beginning October 1, 2023, to September 30, 2024

Click here for description of HOA Committees

Full-time and part-time residents can volunteer. All committee member terms are for one year. If you are currently serving on an HOA Committee your term ends on September 30th, 2023, you will need to submit a new volunteer form if you want to volunteer to serve another term.

Volunteers are an important part of the success of the Homeowners Association. All committees contribute to keeping Herons Glen the wonderful community that we all enjoy.

If you would like to join an HOA Committee or sign up again for another term, please click on the like below.

Click here to complete a volunteer form
(When completing the online form please complete all of the fields and click the submit button to send the form.)

Volunteer forms are also available at the HOA Office or by email request to lori.hghoa@gmail.com.

The asphalt milling will begin on Monday, August 21st in areas on Herons Glen Blvd where the concrete work has been completed.

Please expect closures along Herons Glen Blvd between Via La Quinta and Palo Duro. Leave early for appointments to allow for the extra time needed to take an alternate street such as Palo Duro or Valparaiso. Both streets have cross streets that will take you back to an open section of Herons Glen Blvd to get you to your destination whether it is to exit Herons Glen or go to the Clubhouse.

The speed limit on all neighborhood streets is 16 mph. For the safety of everyone please be patient and do the speed limit on neighborhood streets.

This project consists of

• Asphalt Mill & Overlay
• Removal and replacement of damaged concrete valley gutters and median curbs
• Repair, root removal and root barrier installed in areas where the concrete or asphalt is damaged from tree roots. The repairs will include areas on the Multi Use Path along the project area of Herons Glen Blvd.
• The project will be completed with restriping of the turn lanes, arrows, and crossings.

Rentals & Forms

All leases or rentals must comply with the governing documents, rules and restrictions for Herons Glen. The Sub Associations Fairways, Meadows, and Solana HOA’s may be more restrictive but not less restrictive than the governing documents of the Herons Glen Homeowners Association. Owners are responsible to confirm additional restrictions in their Sub HOA.

All leases or rentals shall be in writing and shall be for a minimum term of thirty days. Owners are required to provide renters with copies of the Covenants, By-laws and all rules and regulations pertaining to living in Herons Glen.

Units must be rented only in their entirety; no fraction or portion may be rented. There shall be no subleasing of units.

Renters are required to obtain copies of the above documents, whether supplied by the owner or not. These documents are available in the HOA Office.

• All forms required by this policy, as well as a copy of the complete lease must be presented to the HOA Office at least 14 days prior to the rental date.

• A copy of the completed Rental Information Form (Attachment 1) must be presented to the HOA office at least 14 days prior to the rental date. If the Rental Information Form is not received as required, the renter will not be permitted to enter Herons Glen until verification of the lease has been accomplished.

• A signed acknowledgement by Renter (Attachment 3) stating they have read the rules and regulations (Attachment 2) must be presented to the HOA office on or before the day of arrival.

If the owner defaults with HOA assessments, the HOA shall have the right to collect all rental payments due to the owner and apply the same against unpaid assessments.

The association may levy reasonable fines up to $100 per day, up to $1000 per violation against any owner, or owner’s tenant, guest, or invitee for failure to comply with any provision of the Declaration, Bylaws, or reasonable rules of the HOA. (Per Florida Statutes)

Information on the extension of a lease must be supplied to the HOA office prior to the expiration of the original lease.

Rental Policy & Forms

Visitor Management & Forms

The Herons Glen HOA Board of Directors will review and vote on the adoption of the Herons Glen HOA 2023/2024 Proposed Operating Budget at a Special Board Meeting. The meeting will be held on Tuesday, September 5, 2023, immediately following the Board Workshop scheduled for 1:00 p.m. at the Clubhouse in Activities Room “A”.

Click link here to view the Proposed Herons Glen HOA Operating Budget for 2023/2024

(If you are not able to open the link when you click on it, please try holding down the control button on your keyboard and while holding down the button, move your mouse pointer over the link and click on it.)

If you would like a printed copy, please send the request to hoaoffice@heronsglenhoa.org or stop by the HOA Office.

If no changes are made to the proposed 2023/2024 Operating Budget at Special Board Meeting on September 5, 2023, the Herons Glen HOA assessments will be $674.00 per quarter.

A credit from the cable contract door fee in the amount of $50,000 was applied to reduce the costs of the cable service. In comparison to the 2022/2023 Operating Budget, the quarterly assessment increase will be 8.71 %.

The proposed Preserve Villas fees if approved will be $960.86 per quarter which includes the Herons Glen HOA quarterly fee.

The approved assessment will be billed in four (4) quarterly assessments, October 1, January 1, April 1, and July 1. The first quarter assessment fee is due October 1, 2023.

Term October 1, 2023, through September 30, 2024

Activities Committee
This committee plans special events for the Herons Glen Community. The committee does not plan any of the HGRD Amenities activities. An example of some events- Paper Shredding, Christmas decorations for Herons Glen entrance (only), educational activity events and new resident welcoming sub-committee. Meetings are the 3rd Thursday of the month during season.

Architectural Review Committee (ARC)
The ARC meets on the 2nd and 4th Tuesday of the month. This committee is responsible for reviewing resident applications for any type of exterior changes to a home such as painting, lanai extensions or adding a pool. They also monitor the compliance with the Design and Development Guidelines. No meetings in August. Members need to be able to commit more time in addition to meeting attendance.

Communications Committee
This committee is charged with keeping up with all the latest HOA information, improvements in communications to residents, HOA News Bulletin, Community Channel and The Herons Newspaper and editorial staff volunteers and the newspaper delivery team operates under this umbrella.

Compliance Committee
This committee only meets monthly as needed. If a violation of the deed restrictions reaches a stage where further action and review are necessary, this committee provides the board with results of the review and a recommendation.

Finance Committee
The Finance Committee meets on the 4th Thursday of the month. They review the monthly HOA financials for the fees and expenses. The committee reviews and recommends the bids for contract services and assists in the preparation of the annual budget. No meetings in August.

Grievance Committee
This committee only meets when necessary. This committee reviews and investigates conduct complaints resulting from non-compliance of the Covenants and makes recommendations to the board. If formal charges are approved a letter of compliant will be written and submitted to the Board of Directors.

Grounds Committee
The Grounds Committee meets on the 2nd Thursday of the month. They review the resident applications for removal and replacement of landscaping. They also monitor the compliance of the Community-Wide Landscape Standards. No meetings in August. Members need to be able to commit more time in addition to meeting attendance.

Legal Advisory & Bylaws Committee
This committee only meets when requested by the board. The committee assists with publication of the rules and regulations, bylaws, declaration and matters the board may want researched.

Security, Safety and Emergency Preparedness Committee (SSEP)
The committee organizes seasonal programs and seminars concerning community safety and security issues. and oversees the Cert Team subcommittee. This committee meets on the 4th Friday of the month during season.

Volunteers are an important part of the success of the Homeowners Association. All the above committees contribute to keeping Herons Glen the wonderful, clean, safe, and beautiful community that we all enjoy when we drive through the gate from Route 41.

Full-time and part-time residents can volunteer. All committee member terms are for one year beginning October 1st and ends on September 30th.

IMPORTANT: Volunteer forms should be submitted prior to September 1st for the boards initial review and appointment for a term to begin on October 1st.

At the HOA Board Workshop on September 5th, the board will review the volunteer forms received and select members to be appointed to each committee. The committee members and chair for each committee will be approved at the September 13, 2023, Board of Directors Meeting.

Volunteer forms can be submitted at any time throughout the year. If you submit a form after the initial committee members have been selected, we will retain it for that year and contact you if we have an opening on one of the committees.

On the Volunteer form please indicate your 1st committee choice and two alternate committees you may be interested in if the 1st selection is not available.

Click here to complete a volunteer form

Volunteer forms are also available at the HOA Office or by email request to lori.hghoa@gmail.com.

The common area sidewalk and valley gutter cleaning starts today.

The company Premier Pressure Cleaning will start the sidewalk pressure cleaning on Palo Duro Blvd.

The work is divided into three processes:
• A tech will pressure clean the sidewalks.
• A second tech will come through and clean the valley gutters.
• A third tech will be cleaning the cul de sac curbing and median curbing. In addition, the third tech will also be coming through to check the areas already cleaned, and for areas missed.

IMPORTANT: Please let your visitors or contractors know they will need to move their vehicles when the pressure washers are on your street.

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