Pet Rules and Regulations
Wednesday-11-15-2023- @ 12:16
To help ensure the safety of our residents, their pets and guests, in accordance with the Declaration of Covenants, Conditions and Restrictions for Herons Glen Article XIII,

Section 4 Animals and Pets and to clarify:

Article XIII, Section 4 of the Declaration

Animals and Pets. No animals, livestock, or poultry of any kind shall be raised, bred, or kept on any portion of the Properties, except that dogs, cats, or other usual and common household pets not to exceed a total of three (3) such pets may be permitted in a Unit. No pets are permitted to roam free.

If the owner fails to honor such rule, the pet may be removed, or a fine or other penalty may be imposed by the Board of Directors. No pets shall be kept, bred, or maintained for any commercial purpose. Household pets shall at all times whenever they are outside a Unit be confined on a leash held by a responsible person. Persons walking pets shall be responsible for removing solid pet waste and properly disposing of the waste.

1. No more than three pets are permitted in a Unit. Sub Association rules and regulations may be more restrictive but not less restrictive.
2. No pets are permitted to roam free outside of the Unit.
3. No pets shall be kept, bred, or maintained for any commercial purpose.
4. All pets whenever outside of a Unit must be confined on a leash that is held by and under the control of a responsible person.
5. Persons walking pets are responsible to remove pet waste and properly dispose of it at their Unit. Disposal of pet waste on Common Areas or locations other than the Lot Owner’s Unit is not permitted.
6. Pet owners are not permitted to allow their pets to create any noise or other condition that will or might disturb the peace, quiet, safety, comfort, or serenity of the occupants of surrounding property.

Sub Association rules and regulations may be more restrictive but not less restrictive. Residents and tenants living in a Sub Association are responsible to check their documents for additional restrictions.

Violations

1st Notice of Violation to the Lot Owner will be a warning.

2nd Notice of Violation to the Lot Owner will result in a $100.00 fine.

Additional violations will result in a $100.00 fine for each occurrence.

Violation of the Pet Rules & Regulations may result in additional action by the Association board and/or management as allowed by the governing documents of Herons Glen.
Herons Glen HOA Assessment Fees
Wednesday-11-15-2023- @ 12:15
The Herons Glen HOA 1st quarter assessment fee of $674.00 was due on October 1. Accounts not paid by October 15 will be charged a late and interest fee.

To access your HOA Account online please use the link below:

https://mbc.cincwebaxis.com/5805

This link is also on the HOA webpage www.heronsglenhoa.org
Finance Committee Report
Wednesday-11-15-2023- @ 12:14
Ed Huetteman, HOA Treasurer
Delivered at the HOA Board Workshop October 3, 2023

The Finance Committee met on September 28, 2023.

The resurfacing of Herons Glen Blvd from the Rt 41 entrance to Via la Quinta is complete except for some punch list items and road striping. The total costs are within budget.
The HOA manager is soliciting additional bids for replacing the pavers at the Herons Glen entrance.

Most Hurricane costs are in. Road sign work still needs to be completed. There have been problems with the current road sign contractor keeping on schedule and poor workmanship.

The final Hurricane Ian cost estimate is still $300,000.

The common area sidewalk and valley gutter cleaning is completed.

A motion was made to suspend a resident’s barcode for access through the resident gate for Lot #505 & #315 for non-payment of HOA assessments. Entry will still be permitted through the visitor lane.

The next regular HOA Finance Committee meeting will be held on October 26, 2023 @ 1:30 in the HOA Conference Room.
Communications Committee Report
Wednesday-11-15-2023- @ 12:13
After the Meeting of September 20, 2023

All Committee Members were in attendance as well as Joyce Gillespie, HOA Manager, and Chris Kozak, HOA Board Liaison.

The July minutes were reviewed and approved.

Two new members were introduced and welcomed – Patti Cummings and Mary Kelley. Chris, Joyce, and Linda provided the new members with an overview of the Committee’s work.

The Herons Glen HOA and HGRD Governing Structures document is nearly ready for HOA Board review and approval. All Committee members, along with Chris and Joyce, will do a final proof of the document, with comments to Mike by 9/23 so Chris (and possibly Mike) can present the document at the upcoming HOA Board Workshop on 10/3.

There was discussion on including this document in New Resident Welcome Kits used by the Welcome Committee, as well as ways to make it available to all other residents. Linda will check with the Newspaper Team to see if it can be printed in the paper. An item in the Weekly Bulletin can also provide a link, and possibly copies can be made available at the HOA Office.

Mike reviewed the Grounds Committee Approval Processes flow document with all attendees. Grounds (Mary Wright and Sandra Dresch) has signed off on the document. All Committee members, along with Chris and Joyce, will do a final proof of the document, with comments to Mike by 9/23 so it can be presented at the upcoming HOA Board Workshop on 10/3.

Linda has invited Andrew Cohen of the Architectural Review Committee (ARC), and any ARC member of his choosing, to attend the October meeting so the Committee can share with him the work we have done with the Grounds Committee in the hope that we can be similarly of value to ARC. Mike will bring the documents he has prepared for ARC and will share them with the Committee before the next meeting.

Patti asked if Channel 902 is used for residents to view Board meetings. Joyce explained that HOA Board meetings are open only to residents, not the public. She then explained the process for residents to “zoom” attend Board meetings. Linda will take information about the process from a recent Weekly Newsletter and prepare a Newspaper article to be run (with Joyce’s approval).

The October meeting will be held on Wednesday October 18, 2023, at 1:00 pm in the HOA Conference Room.

Respectfully submitted by Linda Lynch.
President’s Report - October 2023
Wednesday-11-15-2023- @ 12:12
As many of you know, we will have an election this year for the two HOA Board seats expiring at the end of the year; there are three candidates running. We will have a Meet the Candidates night on Monday October 23rd, beginning at 5 pm in the Ballroom. I wanted to review the protocol for that evening as it was streamlined a couple of years ago. As previously, the candidates will be seated in front of the audience in alphabetical order, and each will have a microphone. The moderator will be stationed at the Podium, on the side so he/she can view both the candidates and the audience. Each candidate will give an opening statement, then the moderator will then ask each candidate to answer two standard questions. All of this will proceed in a rotating alphabetical order. Audience questions must be written and will be collected by the nominating committee, seated at the back of the Ballroom. If you have not prepared your question(s) prior to your arrival, paper and pencils will be available. Once all the questions have been accumulated, the nominating committee will consolidate the questions and present them to the moderator, who will address the candidates. I encourage each of you to attend the Meet the Candidates night on October 23rd; these are important positions affecting your community.

In other notes, collections have started for our new fiscal year, which began October 1st. Our committees also started their new one-year terms that same date. Per our contract with Blue Stream, the base internet speed has been increased from 300/300Mbps to 400/400 in the third year of our contract.

Rick Romine, President,
Herons Glen HOA