Asphalt Mill & Overlay Project for the front half of Herons Glen Blvd.
The asphalt mill & overlay on Herons Glen Blvd from the entrance at HWY 41 to Via La Quinta is scheduled to begin mid-June to July. This is a planned project in accordance with the long-range plan for the streets. The HOA contracted with Collier Paving to do this work. The project will include repairs to the concrete valley gutters and curbing in the same area on Herons Glen Blvd. In addition, sections of the multi-use path with tree root damage from the guardhouse to Sounion will be repaired. The line striping for the crossings, turn lanes and the path will be done at the conclusion of the project.

The HOA also contracted for mill and overlay of the multi-use path from Kayla Way to Kaidon Ln. This section will not be expanded, it is only mill and overlay. This area will be done during the HGRD’s cart path widening project.
More details will be published in the future news bulletins.

Memorial Garden Project
This project still has a little more work to go with landscaping, lighting and a sign identifying the area as the “Herons Glen Memorial Garden”. The first order of engraved pavers has been submitted. They are expected to be ready for installation in June.

Sign Project
Most of the street signs in Herons Glen suffered damage from Hurricane Ian. The HOA has Lykins Signtek working on this project. Due to the vast amount of sign repairs in 5 counties affected by Hurricane Ian we are all on waiting lists, so it is no surprise this project is going to take the better part of the summer to complete. The repaired, refurbished and in a few cases new replacement signs are expected to be ready for installation in June. The next section of street sign work will begin at that time.

Generator Project
The HOA approved the installation of a generator for the Guardhouse. The generator and 500 gallon tank installation is complete. Landscaping and sod replacement in this area is scheduled for June.

The generator will run for approximately 5 minutes every Tuesday at 2pm for its regular exercise. Then twice per year (April 1 and September 1) it will run for one hour as a 6-month test. The generator has monitoring system that will alert us if there is a problem.The monitoring and maintenance are included for the first year.

The generator will allow the guardhouse and gates to operate during power outages and to restore services at the gate sooner after a major storm event. The radio repeater system will be moved to the guardhouse so the CERT communications team will be able to communicate during and after a major storm event. It will also provide HOA management a place of operation to get communications out to the residents until services are restored to the community.

Look for more updates and progress reports in future news bulletins.

Joyce Gillespie, CAM, CMCA, AMS
Herons Glen HOA Manager

Ed Huetteman, HOA Treasurer
Delivered at the HOA Board Workshop May 2, 2023

The Finance Committee met on April 27, 2023.
The first of order of engraved bricks for the memorial garden will be installed soon.

The Resurfacing of Herons Glen Blvd contract was finalized April 27. The project should start in mid-June or July.

To date we have incurred $199,000 in clean-up costs from the Ian. We still have signage replacements and some bedding to clean up. The total cost should be about $300,000.

The gatehouse generator and tank has been installed. We are awaiting final inspection and then will schedule tank filling. Operation of the generator will be monitored remotely by the installer. The next item for the gate house is an antenna for the walkie talkie repeater station.

A section of metal pipe opposite 2061 Embarcadero Way collapsed. Environmental Underground was contracted to repair it. The cost of the repair was $42,000.

The final draft of the Long-Range Plan was reviewed. The Rejuvenator line item was left blank in the latest draft. This will be reviewed in the future based on future economics.

For the first time in many years the Capital Pooled Reserves includes $50,000/year increases in the Long Range Plan Draft. This will have some impact on the total HOA assessment.

The first draft of the operating budget was reviewed. The first draft of the operating budget includes an increase of 8.87% over the previous year. Note that the Capital Pooled increase is included in the overall HOA assessment. Current inflationary forces are driving up our costs.

The next regular HOA Finance Committee meeting will be held on Thursday, May 25, 2023 @ 1:30 in the HOA Conference Room.

• Amendment to the ARC Design and Development Guidelines

(If you are not able to open the link when you click on it, please try holding down the control button on your keyboard and while holding down the button, move your mouse pointer over the link and click on it.)

The proposed amendments and changes to the language is underlined in red, black text with a strikethrough (text) will be deleted and wording in blue is existing language moved into a different section of the document.

If you would like a printed copy of the proposed amendments and changes, please contact the HOA Office at 239-731-0322 or send a request by email to lori@heronsglenhoa.org

At the Herons Glen HOA Board of Directors Workshop scheduled for Tuesday, June 6, 2023, at 1:00 p.m. in the HOA Conference Room, the Board will review amendments to the ARC Design and Development Guidelines.

The Herons Glen HOA Board will vote on the proposed amendments and changes at the HOA Board of Directors Meeting scheduled for Wednesday, June 14, 2023, in the HOA Conference Room.

All Committee Member projects were reviewed, and recommendations were discussed.

The Welcome Committee representatives Pat Stuchly and Kathy Petrillo attended the meeting and provided recommendations to improve the Herons Glen Governing and Oversight Structure chart. Both attendees stated the chart will be very helpful in introducing new residents to Herons Glen. Mike Stropes will include their recommendations before the chart is presented to Manager Gillespie and the HOA Board for approval to use. It was agreed that a representative of the HGRD should also review the chart prior to it being approved by the HOA Board.

The review of the weekly HOA bulletins is continued until the May meeting. The purpose of the review is to help determine how the committee can assist in providing the most repetitive problem areas and important topics to the residents. The committee is working towards the goal of increasing residents’ knowledge of the formal requirements that all residents agree to when they live in Herons Glen.

The HOA Bulletin summary that is a monthly article in The Heron, was improved based on the comments provided by the committee members. The purpose of putting the summary in The Heron is to provide a handy reference for the residents to answer their questions.

A discussion was held on how best to obtain new members for the committee. Using Ad Hoc members for special topics or projects may be a reasonable way of obtaining the skills needed by the committee. Full-time members and alternates are still needed. Notices asking for volunteers will continue.

Increasing the variety of methods to communicate requirements and/or restrictions are being discussed by the committee. Using illustrations in the HOA weekly bulletins and The Heron is one example. Developing unique illustrations will be discussed with the Artist Group.

In May the Grounds Committee is invited to attend our meeting. The Grounds chairperson will be contacted to identify a representative to attend.

The May meeting will be held on May 17, 2023, at 1:00 p.m.

Respectfully submitted by Anita Sharninghouse

It’s May and most of our “snow birds” have left the Glen to return to their summer homes. Activities are winding down and hurricane and rainy seasons will begin shortly. Be sure to have your hurricane plans ready. Hopefully traffic will also improve with less people on our roads. Please drive, bike, walk, jog and use your golf carts cautiously and watch out for your fellow residents. Also remember our current volunteer committee assignments expire the end of September, so please complete your volunteer forms for next year, and, if you are not serving on a committee, please consider volunteering.

We are in the final stages of awarding the contract to mill and overlay the front portion of Herons Glen Boulevard along with the HGRD and HOA portions of the cart path east of Via La Quinta.

Rick Romine - HOA President

Term October 1, 2023, through September 30, 2024.

Activities Committee
This committee plans special events for the Herons Glen Community. The committee does not plan any of the HGRD Amenities activities. An example of some events- Paper Shredding, Christmas decorations for Herons Glen entrance (only), educational activity events and new resident welcoming sub-committee. Meetings are the 3rd Thursday of the month during season.

Architectural Review Committee (ARC)
The ARC meets on the 2nd and 4th Tuesday of the month. This committee is responsible for reviewing resident applications for any type of exterior changes to a home such as painting, lanai extensions or adding a pool. They also monitor the compliance with the Design and Development Guidelines. No meetings in August. Members need to be able to commit more time in addition to meeting attendance.

Communications Committee
This committee is charged with keeping up with all the latest HOA information, improvements in communications to residents, HOA News Bulletin, Community Channel and The Herons Newspaper and editorial staff volunteers and the newspaper delivery team operates under this umbrella.

Compliance Committee
This committee only meets monthly as needed. If a violation of the deed restrictions reaches a stage where further action and review are necessary, this committee provides the board with results of the review and a recommendation.

Finance Committee
The Finance Committee meets on the 4th Thursday of the month. They review the monthly HOA financials for the fees and expenses. The committee reviews and recommends the bids for contract services and assists in the preparation of the annual budget. No meetings in August.

Grievance Committee
This committee only meets when necessary. This committee reviews and investigates conduct complaints resulting from non-compliance of the Covenants and makes recommendations to the board. If formal charges are approved a letter of compliant will be written and submitted to the Board of Directors.

Grounds Committee
The Grounds Committee meets on the 2nd Thursday of the month. They review the resident applications for removal and replacement of landscaping. They also monitor the compliance of the Community-Wide Standards. No meetings in August. Members need to be able to commit more time in addition to meeting attendance.

Legal Advisory & Bylaws Committee
This committee only meets when requested by the board. The committee assists with publication of the rules and regulations, bylaws, declaration and matters the board may want researched.

Security, Safety and Emergency Preparedness Committee (SSEP)
The committee organizes seasonal programs and seminars concerning community safety and security issues. and oversees the Cert Team subcommittee. This committee meets on the 4th Friday of the month during season.

Volunteers are an important part of the success of the Homeowners Association. All the above committees contribute to keeping Herons Glen the wonderful, clean, safe, and beautiful community that we all enjoy when we drive through the gate from Route 41.

Full-time and part-time residents can volunteer. All committee member terms are for one year beginning October 1 and ends on September 30th.

Volunteer forms are available at the HOA Office, online on the HOA Website www.heronsglenhoa.org or you can click on the link below to submit online: 2023/2024 Volunteer Form

Report to the HOA Board May 2nd

April 2023 Report

The ARC received 65 applications for the month of April with 64 being approved, 1 placed on hold for further information.

The committee reviewed the draft updates to the Design and Development Guidelines. It was recommended to send the draft proposed changes to the board for further review and action.

Construction Standards discussions continue for an additional roof type material.
The next meeting of the ARC will be held on May 9, 2023, at 9:00 am in the HOA Conference Room/Zoom.

Respectfully Submitted, Andrew Cohen, Chair


ARC Application submission deadlines and meetings:

• The deadline for the May 9th ARC meeting has passed.

• For application review at the May 23rd ARC meeting, applications and support documents must be submitted by May 16th to the HOA Office.

Monthly Report of the Meeting of April 20, 2023,
for the HOA Workshop Board Meeting, May 2, 2023

The HOA Activities Committee met on Thursday, April 20, 2023, at 10:00 AM.

Present at this meeting were Pat Stuchly, Chair; Bernadette Schirra, Debbie Baker, Jean Lambeseder, Donna Piascik, Debbie DeFazio, Theresa McGarry; alternates Peggy Lindquist and Sandy Mamer. Also present was our Board Liaison Denise Fell.

Points discussed at this meeting included:
• Evaluation of Ice Cream Social held Sunday, April 16, 2023.
• Follow-up report from Donna Piascik about lecture “Cyber Security for Seniors” which was held on April 19, 2023.
• Report from Kathy Petrillo regarding the Welcome Committee.
• October 1, 2023, to September 30, 2024, Volunteer sheets handed out.
Next meeting to be held on Thursday, May 18, 2023, at 10:00 AM.

Respectfully submitted,
Pat Stuchly, Chair
HOA Activities Committee

• HOA SSEP Committee, Friday, April 28, 2023 at 8:30am

• HOA Board Workshop Meeting, Tuesday, May 2, 2023 at 1:00pm

• HOA Architectural Review Committee (ARC), Tuesday, May 9, 2023 at 9:00am

• HOA Board Meeting, Wednesday, May 10, 2023 at 5:00pm

• HOA Grounds Committee, Thursday, May 11, 2023 at 1:00pm

• HOA Communications Committee, Wednesday, May 17, 2023 at 1:00pm

• HOA Activities Committee, Thursday, May 18, 2023 at 10:00am

• HOA Architectural Review Committee (ARC), Tuesday, May 23, 2023 at 9:00am

• HOA Finance Committee, Thursday, May 25, 2023 at 1:30pm

• HOA SSEP Committee, Friday, May 26, 2023 at 8:30am

If you are planning to attend any of the published meetings please contact the HOA Office at hoaoffice@heronsglenhoa.org for registration information to attend via Zoom.

Whole home generators are an important item some residents may be considering as the beginning of Hurricane Season (June 1st) approaches. If you intend to install a generator, please complete an ARC Application, the related forms, and include the required documentation.

• Site Plan

• Indicate location generator will be installed with setback to property line shown on the site plan.

• Show outline of neighbor’s house wall & windows locations in relation to generator.

• Photos of the area of the property where the generator will be installed, including photos from afar showing the overall house and adjacent house for the ARC’s accurate understanding of the area, sketch of the location of the generator.

• Neighbor Acknowledgement Form

• Grounds Application

A Grounds Application is also required to be submitted for any landscaping that will be removed and to show how the equipment will be screened from view and the type of plants.

ARC Applications for exterior work and required documentation must be submitted by the Tuesday prior to the scheduled meeting.

Work cannot be started until the application is reviewed and approved by the ARC. Applications are approved at the ARC meeting by vote of the committee members.

Applications are available at the HOA Office or can be found on the HOA Website

Click here –
Architectural Review Committee Form You must complete this form and one of the attachments below:

Click Here – Exterior Paint Form

Click here –Exterior Work

Click here - Generator

Click here - Lanai Enclosure

Click here - Lanai Extension

Click here - Pool Installation

Click here - Neighbor Acknowledgement

Click here - ARC Standards & Related Information

For ARC application review at the May 9th ARC meeting, applications and support documents must be submitted by Tuesday, May 2nd to the HOA Office.

For application review at the May 23rd ARC meeting, applications and support documents must be submitted by May 16th to the HOA Office.

As we approach another hurricane season this list might be very helpful to some, if not all of our residents in a more structured procedure to prepare….

Click on- Disaster Supply Check List

Report to HOA Board on April 4, 2023

The Grounds Committee Meeting was called to order at 1:00 PM on March 9, 2023
14 Resident requests were approved and 1 was denied.
There were 5-yard waste violations.
Respectfully submitted,

Mary Wright, HOA Grounds Committee Liaison and Chairman

Grounds Committee Meeting Schedule for May
The next Grounds Committee meeting will be held on May 11th at 1 PM in the HOA Conference Room and via Zoom.

Grounds Approval Request Form submission deadline:
Submit request forms and support documents to the HOA Office by May 4th before 2:00 pm for review at the May 11th Grounds Committee Meeting.

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