Cyber Security
Monday-03-25-2024- @ 03:05
Reminder if you signed up for the Cyber Security Class, the class will be held on Tuesday, February 20th in Card Room C from 10:00 am to 11:30 am. The class is full so if you signed up and cannot make it please contact Suzanne Offutt at talktosuzanneo@gmail.com.
Grounds Committee
Monday-03-25-2024- @ 03:05
Report to the HOA Board February 6, 2024

The Grounds Committee Meeting was called to order at 1 pm on January 11, 2024.

Five resident requests were approved, and one denied.

There were no yard waste violations reported in January.

Respectfully submitted,
Peggy Lindquist
HOA Grounds Committee Co-Chairperson


Grounds Application submission deadline and meetings

• The February Grounds Committee was held on February 8, 2024.

March Meeting

• March 14, 2024, at 1 pm in the HOA Conference Room/Zoom. For application review at this meeting applications and support documents must be submitted no later than March 7, 2024, to the HOA Office.

The HOA Board approved the amended Community Wide Landscape Standards and the Grounds Approval Request Form at the February 14, 2024, Board Meeting.

Click on the following links for the approved documents:

Community Wide Landscape Standards
Grounds Approval Request Form
Communications Committee Report
Monday-03-25-2024- @ 03:03
Report to the HOA Board February 6, 2024

The group was informed that the HGRD Board approved the HG Governing Structures document prepared by the Committee and it will now go to the February HOA Board Workshop for approval at the February Board meeting. Plans for promotion have been discussed and will be finalized at the next Committee meeting. Once Board approved, it can be distributed to Committees and residents prior to the rollout.

The Grounds and ARC process flow documents will probably be rolled out in the March HG newspaper. Mary Kelley (also on ARC) and Andrew Cohen, ARC Chair, provided an article that can be utilized as background information and will help educate resident. Linda will rewrite the article to include Grounds and will send to Mary Kelley for ARC review and to Mary Wright for Grounds review. It can then be published in the weekly HOA Bulletin and the newspaper with links to the online version of the flow documents and also made available through the HOA Office and the ARC and Grounds Committees as well.

Denise Fell, Chair, HOA Activities Committee, attended the meeting to give input on how the Communications Committee can be of use to Activities. Denise suggested that Activities is able to handle promoting resident events but could use help with writing articles after the events. Linda suggested a point person for each event be named to contact Linda or the HG newspaper when help is needed. The point person can write the article for submission, can write for newspaper editors to edit and embellish, or can provide details/stats/general information for a newspaper editor to write the article from scratch. The point person should also include photos were possible. Linda will inform the newspaper staff of this possibility.

Linda reported that she had spoken with Phyllis and Frank DeSmet who indicated they have no need for Communications Committee support at this time.

The Committee discussed the Annual Meeting Attendance Proxy form that the HOA has utilized, and there were many good comments with ideas for restructuring the form. Linda and Mike will meet before the next meeting to incorporate the comments and bring a revised form for review at the next meeting.

A suggestion was made to offer HGRD an opportunity to promote their upcoming Board election in the HG newspaper. Linda will contact J.B. about this.

Chris and Joyce brought up the absence of updated emergency contact information for HG residents. Contacts can be put on file with the HOA so they know who to contact and who is authorized to receive information, but the current information is often out of date. The North Fort Myers Fire Department used to offer a “File of Life” to post on the refrigerator. Linda will contact SSEP to see if this is still available and might be promoted. Linda will also invite Craig Woolley, Chair, to the next meeting.

The next meeting will be held on Wednesday February 21, 2024, at 1:00 pm in the HOA Conference Room.

Respectfully submitted
Linda Lynch.

Solution for owners that want to leave their garage doors open
Monday-03-25-2024- @ 03:02
Leaving your garage door open is a violation but there is an alternative. Consider installing a roll down garage screen. Using a roll down screen allows you to leave the garage door open, complies with the covenants and standards. Other benefits to using a roll down screen is allowing air flow in the garage, a little security and will help keep out the bugs, spiders, rats, snakes, alligators, and other curious critters that like open garages.

Permitted type of garage roll down screens:

• Garage screens must be roll-up. Screen material must be an ARC approved TW80 series mesh or materials consistent with the TW80 series that provide similar opacity and thickness. Screen transparency should allow ventilation without providing the ability to see contents inside of garage while the screen is in the down position. Framing and mesh screen colors must be white, gray (light or medium), tan or beige. Slider panels or panels with access doors are not permitted.

Before installing please fill out an ARC application and get your approval first.
Architectural Review Committee
Monday-03-25-2024- @ 03:01
Report to the HOA Board February 6, 2024

January Report

The ARC received 41 applications for the month of January with one on hold for additional information.

Respectfully Submitted,
Andrew Cohen, Chair


ARC Application submission deadlines and meeting dates

The 1st ARC meeting of February was held on February 13, 2024. Meetings are held on the 2nd and 4th Tuesday of the month at 9:00 am in the HOA Conference Room.

• The next scheduled meeting is February 27, 2024, at 9:00 am in the HOA Conference Room/Zoom. For application review at this meeting applications and support documents must be submitted no later than February 20, 2024, to the HOA Office.

March ARC Meetings

• March 12, 2024, at 9:00 am in the HOA Conference Room/Zoom. For application review at this meeting applications and support documents must be submitted no later than March 5, 2024, to the HOA Office.
• March 26, 2024, at 9:00 am in the HOA Conference Room/Zoom. For application review at this meeting applications and support documents must be submitted no later than March 19, 2024, to the HOA Office.

Reminder: The application and support documents must be submitted by the homeowner (not the contractor) to the HOA Office.

Click on links below-

ARC Approval Process Chart
Architectural Design and Development Guidelines & Related Policies
President’s Report - February 2024
Monday-03-25-2024- @ 02:59
This month the SSEP Committee held the annual Firewise event and the Activities Committee sponsored the Shredding event. Both occurred on February 12, along with the Lee Health Bloodmobile collection. The HOA/HGRD Organization Chart was approved and will be included in the “Welcome Packet” distributed to new residents. The Activities Fair was held on January 21st with 30 groups represented.

Rick Romine, HOA President

Click on link-
Herons Glen Community Governing and Oversight Structure