Communications Committee Report to the HOA Board March 6, 2024
Tuesday-04-23-2024- @ 13:48
Meeting held on February 21, 2024
Craig Woolley, SSEP Committee Chair, and Jo Moyer, SSEP Committee member, attended to discuss how the Communications Committee might work with them. Jo and Karen Willis already write and submit articles to Joyce for the Weekly Bulletin and to the newspaper when appropriate. Linda will make sure that Jo’s email is added to the monthly HG newspaper article deadline reminder that is sent out.
Linda mentioned that the Committee was reviewing information around emergency contact listings and databases so that the HOA knows who to contact and to whom information can be released if a resident is unable to do so. Craig will check on the File of Life or similar information possibly available from the Fire Department or Sheriff’s Office.
The group was informed that the HG Governing Structures document prepared by the Committee has been approved by both the HOA and the HGRD. The document is now available on the HOA website. An article in the upcoming HG newspaper will discuss differences between the HOA and the HGRD and will include information about how to link to the document on the HOA website.
The HOA website links for the Grounds and ARC process flow documents are also now live. Linda presented a draft article that may be used in the HG newspaper to explain how the two committees work and provide the links on the HOA website. Comments from the Committee will be incorporated and then the draft article will be sent to Mary Kelley (also on ARC) and Andrew Cohen, ARC Chair, and Mary Wright, Grounds Chair, for review. It can then also be published in the weekly HOA Bulletin and made available through the HOA Office and the ARC and Grounds Committees as well.
The Committee discussed the revised Annual Meeting Attendance Proxy form that the HOA has utilized. Mike will incorporate the latest comments and send a revised form to Committee members for final review. If edits look good, Linda will send on to Joyce for legal review.
The Committee has agreed to cancel the August 2024 meeting.
The next meeting would normally be held on Wednesday, March 20, 2024. Because that date conflicts with the Pretty in Pink lunch, the next meeting will be held on Wednesday March 27, 2024, at 1:00 pm in the HOA Conference Room.
Respectfully submitted,
Linda Lynch
Craig Woolley, SSEP Committee Chair, and Jo Moyer, SSEP Committee member, attended to discuss how the Communications Committee might work with them. Jo and Karen Willis already write and submit articles to Joyce for the Weekly Bulletin and to the newspaper when appropriate. Linda will make sure that Jo’s email is added to the monthly HG newspaper article deadline reminder that is sent out.
Linda mentioned that the Committee was reviewing information around emergency contact listings and databases so that the HOA knows who to contact and to whom information can be released if a resident is unable to do so. Craig will check on the File of Life or similar information possibly available from the Fire Department or Sheriff’s Office.
The group was informed that the HG Governing Structures document prepared by the Committee has been approved by both the HOA and the HGRD. The document is now available on the HOA website. An article in the upcoming HG newspaper will discuss differences between the HOA and the HGRD and will include information about how to link to the document on the HOA website.
The HOA website links for the Grounds and ARC process flow documents are also now live. Linda presented a draft article that may be used in the HG newspaper to explain how the two committees work and provide the links on the HOA website. Comments from the Committee will be incorporated and then the draft article will be sent to Mary Kelley (also on ARC) and Andrew Cohen, ARC Chair, and Mary Wright, Grounds Chair, for review. It can then also be published in the weekly HOA Bulletin and made available through the HOA Office and the ARC and Grounds Committees as well.
The Committee discussed the revised Annual Meeting Attendance Proxy form that the HOA has utilized. Mike will incorporate the latest comments and send a revised form to Committee members for final review. If edits look good, Linda will send on to Joyce for legal review.
The Committee has agreed to cancel the August 2024 meeting.
The next meeting would normally be held on Wednesday, March 20, 2024. Because that date conflicts with the Pretty in Pink lunch, the next meeting will be held on Wednesday March 27, 2024, at 1:00 pm in the HOA Conference Room.
Respectfully submitted,
Linda Lynch